Backup & Restore Your Data

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Keep your agents, prompts, and settings safe with our backup and restore feature. Export your data and restore it anytime on any device.

What Gets Backed Up?

When you create a backup, the following data is included:

All your custom agents (names, avatars, system prompts, assigned data)
All your custom prompts (names, icons, instructions, visibility)
Extension settings (default providers, preferences)
Training data metadata (file names, status, assignments)
Prompt visibility settings (which prompts are hidden/shown)

Note: API keys and actual training file contents are NOT included for security reasons.

How to Create a Backup

Step 1: Open Backup Settings

Click the BaseReply icon in your browser toolbar
Go to Settings
Click on Backup & Restore in the sidebar

Step 2: Export Your Data

Click the “Export Backup” button
You have 4 option Full Backup, Agents only, Training Data Only, Settings Only
A JSON file will be created and downloaded automatically
File name format: basereply-backup-YYYY-MM-DD.json
Save this file in a safe location

Step 3: Store Your Backup Safely

Recommended storage locations:

Cloud storage (Google Drive, Dropbox, OneDrive)
External hard drive or USB drive
Password manager (if it supports file storage)
Local computer in a dedicated backup folder

How to Restore from Backup

Step 1: Open Restore Settings

Go to Settings → Backup & Restore
Find the “Import Backup” section

Step 2: Select Your Backup File

Click “Choose File” or drag and drop your backup file
Select your basereply-backup-YYYY-MM-DD.json file
The system will analyze the file and show you what’s inside

Step 3: Preview Backup Contents

You’ll see a preview showing:

Number of agents in backup
Number of custom prompts
Training data files referenced
Backup creation date

Step 4: Confirm and Restore

Review your selection
Click “Import Backup”
Wait for the process to complete
Success message will appear when done!

Common Use Cases

Switching to a New Computer

Export backup from old computer
Transfer file via cloud or USB
Install BaseReply on new computer
Restore backups
Re-enter your API keys

Sharing Agents with Team Members

Create agents for your team
Export backup
Share backup file with team
Team members restore the backup
Everyone has the same agents!

Testing Changes Safely

Create backup before making changes
Experiment with new agents or prompts
If something breaks, restore from backup

Regular Backups for Safety

Weekly backup: Every Friday
Monthly backup: First day of each month
Before major changes: Always!
Store in multiple locations for extra safety

Important Notes

What’s NOT Backed Up

API Keys – You must re-enter these after restore
Training file contents – Only metadata is saved, you’ll need to re-upload and train files
Vector embeddings – Stored locally in browser, not in backup
Chat history – Conversations are not included

After Restoring

You’ll need to:

Re-enter your AI provider API keys
Re-upload training files
Re-train the files
Verify agent assignments are correct

Backup File Security

Backup files contain your agent configurations and prompts
Store them securely like any important document
Don’t share backup files publicly
API keys are NOT in the backup, so it’s safer to share with trusted team members

Troubleshooting

Backup Won’t Download

Check browser’s download settings
Allow downloads from BaseReply extension
Try a different browser
Check Downloads folder – it may have already downloaded

Restore Failed

Verify the backup file is not corrupted
Check file format is .json
Don’t edit the backup file manually
Try re-downloading the backup

Best Practices

Backup regularly – Set a schedule (weekly or monthly)
Name files clearly – Include date and purpose in filename
Multiple locations – Store backups in 2-3 different places
Test restores – Occasionally test that your backups work
Before big changes – Always backup before experimenting
Keep old backups – Don’t delete old backups immediately
Document API keys separately – Keep API keys in password manager

Your data is valuable – keep it safe with regular backups! 🔒✨